January 28, 2014

City of Ontario Requests Proposals for Mural Design for Ontario Town Square

Written by  Museum of History and Art, Ontario
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City of Ontario Requests Proposals for Mural Design for Ontario Town Square Museum of History and Art, Ontario






The City of Ontario (“City”) hereby publishes this Request for Proposals (“RFP”) to invite artists to submit sealed proposals to provide design services to the City, specifically, create a scaled rendering for a mural design (“Design”). The Design can be in various media, including drawing, painting, or photography, and must be scaled to the final dimensions of the mural – 6’ x 24’. The winning selection will be enlarged and printed onto 8” tiles, and then installed onto the back wall of the band shell that is being constructed in the new Ontario Town Square. The park is located in downtown Ontario, on historic Euclid Avenue. The deadline for submission of proposals is 4:00 p.m., March 7, 2014, via the City’s electronic bid management system. The artist selected by the City will be paid a flat fee of $5,000 for Design services as described in Attachment A – Scope of Work of the attached artist agreement (“Artist Agreement”).

Selection Criteria

*  Quality, creativity, and strength of previous work

*  Recommendations of references

*  Attendance of the artist at informational meeting (see below)

*  Ability of the work to convey the identity and character of the community of Ontario

*  Aesthetic quality of the proposal

*  Reproducible quality of the artwork at full scale, 6’ x 24’

Informational Meeting

Artists interested in submitting a proposal are strongly encouraged to attend an informational meeting, to be held on Thursday, February 6, at 4:00 pm, at the Museum of History and Art, Ontario. The museum is located at 225 S. Euclid Avenue, Ontario, CA 91762. For further information, contact the City Purchasing Department at (909) 395-2012.

Selection Process

Artists are being solicited through open call and by invitation. The City will form a Selection Committee to review proposals and select an artist. The Selection Committee will consist of representatives of the City, artists, and stakeholder/community members. The City reserves the right to reject any or all proposals, waive any errors or omissions in any proposals received and to modify or terminate this RFP for any reason and without prior notice.

Community Background

The City is located in southwest San Bernardino County, with a population of 163,925, as of the 2010 Census. The City was established in 1882, as the Ontario Model Colony, by Canadian engineer George Chaffey and his brother, W. B. Chaffey. The City attracted citrus farmers and ailing Easterners seeking a drier climate. Agricultural opportunities also attracted vintners and olive growers. The Graber Olive House, sill in operations, is one of the oldest businesses in the community. A major pre-war industry was the City’s General Electric plant that produced clothing irons. During and after World War II, the city grew rapidly. Today, the City serves as a major economic engine and transportation hub for the Inland Empire, with a diverse mix of businesses, distribution centers, and established tree-lined neighborhoods. The City is home to the LA/Ontario International Airport.

For more information about Ontario, visit www.ci.ontario.ca.us

City of Ontario Vision Statement

Founded as a Model Colony, based on innovation, planned development, community services and family values, the City of Ontario has become the economic heart of the region. The City Council is committed to maintain Ontario’s leadership role in the Inland Empire, by continuing to invest in the growth and evolution of the area’s economy while providing a balance of jobs, housing, and educational and recreational opportunities for the residents in a safe, well-maintained community. Adopted January 20, 1998

Site Description

The development of Ontario Town Square is part of the City’s plan to revitalize downtown Ontario and transform the area into a model of sustainable living. The plaza will serve as a community gathering and event space and will provide the City’s oldest, most densely populated and economically underserved neighborhood with its first dedicated green space.

The Town Square is located on the southwest corner of the site at Euclid Avenue, near the Ontario City Library, with pedestrian connection to City Hall. The Town Center Square is designed to be flexible and capable of holding a number of different events and activities throughout the year, while creating a unique retreat for the downtown shopper, worker, and adjacent residences. 

The selected artist’s Design will be enlarged and printed onto 8” tiles, assembled onto the back wall of the Park’s band shell. The final mural size will be 6’ high by 24’ wide.


Upon selection of their work, the selected artist will be required to enter into the attached Artist Agreement with the City. The selected artist will receive a flat fee of $5,000 for their work.

Submission Process & Requirements

Proposals must be submitted online through the City website’s BidsOnline portal. Artists may download copies of the above mentioned proposal by visiting the City’s web site, www.ci.ontario.ca.us, and selecting “Bids and Proposals” under “E-Government” at the home page. To download bid packages and submit bids, new vendors will be required to register. For this project, artists should be registered under at least one of the following category codes: 96104 Artists, 96207 Arts Services. If you are a first time user of BidsOnline, please allow adequate time to learn the use of this system.

Artists experiencing any technical difficulties with the bid submission process may contact Planet Bids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City nor Planet Bids makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.

Required Proposal materials include:

*  Completed Proposal form, including Name/Address/City/State/Zip Code/Telephone/Email Address of the artist.

*  Artist Statement, describing the artist’s approach to their submission, no more than 1 page in length.

*  Curriculum Vitae (CV) in PDF or MS Word format, four pages maximum.

*  References – Provide list of references from past and current clients within the last five years. Public sector clients are preferred, but not required. Please verify accuracy of contact information.

*  5 to 10 images of artist’s previous work in JPG Format, 72 DPI, each no larger than 10” x 14” and no smaller than 8” x 10”, and 1 MB or smaller, with each file numbered 01 through 10.

*  Annotated Image List, in PDF or MS Word format, corresponding to each of the images, including artwork title, dimensions, media, year of completion, and a brief description of each image (for public projects, include the commissioning and/or funding agency, project location, and total project amount).

*  Artist rendering for mural, with a scale factor to match the final mural size, 6’ height by 24’ length. The rendering must be an original or digital version, minimum 300 dpi.

Artist Agreement

No agreement shall be binding upon the City until an Artist Agreement is completely executed by the artist and the City. Failure to execute and return the signed agreement and acceptable insurance certificates as described in Attachment C – Insurance Requirements of the Artist Agreement within ten (10) calendar days of notification of intent to award may be just cause for the City to rescind the contract offer.

Ownership of Materials

All documents, including sketches, plans, and all other materials, submitted as part of the RFP will become the property of the City upon the execution of the Artist Agreement and payment of the artist fee to the artist.

As set forth in the attached Artist Agreement, the selected artist will be required to waive their rights of integrity to commissioned artwork under the Federal Visual Artist Rights Act, the California Art Preservation Act, and any other local, State, Federal or international laws that convey rights of the same nature as those conveyed under the California Civil Code or any other type of moral right protecting the integrity of works of art.


Proposals will be received via electronic transmission on the City’s interactive web site until 4:00 p.m., Friday, March 7, 2014. Proposals received after this time may be rejected as non-responsive.

The artist is solely responsible for “on time” submission of their electronic bid. The City will only consider proposals that have been transmitted successfully and have been issued an E-bid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted.

Schedule of Dates

January 15, 2014 RFP is online and available for distribution to artists and the general public

February 6, 2014 Informational Meeting

March 7, 2014 Proposals are due

March 14, 2014 Final proposal is selected


Contact the Ontario Purchasing Department, phone (909) 395-2012.

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